The goal of SIG is to provide an exceptional three week experience by creating a community of student learners who share common interests, abilities, and goals. It is a team responsibility to promote a safe environment where students can grow intellectually, socially, and emotionally.
The Office Manager provides administrative support and clerical assistance to the Director, Instructors, parents, and students. He/she coordinates messages and information, assists with financial and student record keeping, data input, scheduling, collection of staff paperwork, and various other administrative projects, and distributes mail. He/she facilitates duties as assigned by the Director in the set-up of the administrative office the Saturday prior to the first day of classes.
The Office Manager reports to the Director.
- 18by June 1st of the current program year
- Bachelor's degree
- Equivalent work experience and/or training in administrative procedures
- Experience with computer software programs: Microsoft Word, Outlook, Excel, and PowerPoint
- One year of experience as an administrative assistant or in a clerical position
- Ability to multitask, set priorities, organize and follow through on details, and complete tasks in a reasonable time with limited supervision
- Adheres to the policies and procedures of the SIG program
- Shares knowledge of information with others, provides quality customer service, and respects and works as a team to accomplish program goals
- Maintains bookkeeping and financial records for program. Records and keeps a daily balance in the check book for check disbursements. In consultation with Director, authorizes all credit card expenses.
- Oversees the execution of new hire paperwork, tracks the collection of forms and forwards to SIG Central.
- Maintains an inventory of the office supplies for the program; prepares a complete and updated inventory of all program materials that go into storage during the final days of the program.
- Liaises with SIG human resources to collect and return all outstanding employee paperwork including I-9 forms, federal and state tax forms, and staff medical forms.
- Attends and participates in the staff orientation prior to the beginning of the session.
- Assists with the coordination/implementation of parent orientation and student registration prior to the start of the program and on the opening day of the program.
- Attends assigned staff meetings.
- Greets and directs visitors to the program, answers telephone calls, and provides administrative support to the Director, instructors, students, parents and administrative office.
- Coordinates the acquisition and purchase of office supplies.
- Coordinates administrative support for the SIG office.
- Implements the organization and set-up of the administrative office and its paperwork, and assists with assigned duties as assigned by the Director.
- Copies documents, files information, and organizes forms.
- Receives and communicates telephone messages to staff, parents, and students.
- Distributes daily mail to Director and staff.
- Assists the Nurse or Director in infirmary as needed.
- Takes pictures during the program and creates a slideshow to be shown during closing ceremony.
- Attends and assists with the closing day procedures.
- Recycles or donates perishable items that do not go into storage.
The Summer Institute for the Gifted is an equal opportunity employer.