SIG Employment: Open Position

Administrative Assistant – Residential Program

Job Description

The goal of SIG is to provide an exceptional three week experience by creating a community of student learners who share common interests, abilities, and goals. It is the team responsibility to promote a safe environment for students to grow intellectually, socially, and emotionally.

The Administrative Assistant (AA) reports to the Director and resides on campus throughout the entirety of the program. The AA provides administrative and operational support to all components of the program.

Qualifications

  • Work experience in office administration and administrative procedures
  • Experience in the use of  Microsoft Word, Outlook, Excel
  • Ability to prioritize, organize, and complete tasks in a self-directed environment
  • Ability to complete tasks in a reasonable time with limited supervision
  • Enrolled in an undergraduate program or recently graduated from an undergraduate program

General Responsibilities

  1. Adheres to policies and procedures as outlined in the SIG Employee Handbook, SIG Residential Employee Manual, and the SIG Code of Professional Conduct.
  2. Provides overall administrative and operational support to the Director, as well as any Deans, staff members, students, or family members.
  3. Greets and directs visitors to the program, answers telephone calls, email communication, and provides general administrative support in the campus office.
  4. Implements the organization and set-up of the administrative office and its paperwork.
  5. Assists with the coordination/implementation of student registration on the program’s opening day.
  6. Coordinates the acquisition and purchase of office supplies.
  7. Assists in the Infirmary with the Nurse if needed.
  8. Assists the Office Manager and Academic Assistant with managing and organizing the inventory of the supplies for the program. Prepares a complete and updated inventory of all materials that go into storage during the final days of the program.
  9. Works in cooperation with the Office Manager, Academic Assistant, and any residential staff member assigned to work in the office.
  10. Transports and provides support materials, making them available on the campus to staff and students, as requested.
  11. Utilizes the Campus Portal for operational information and reports.
  12. Provides administrative support for copying materials, filing, organizing, data input, creating spreadsheets, writing correspondence or processing information as requested.
  13. Assists with opening and closing the overall program, supplies, and the office. This includes packing, unpacking, labeling, and moving supplies, as requested. Assists with electronic files and reports in academic areas.
  14. Attends and participates in the staff orientations prior to the beginning of the session.
  15. Receives and communicates telephone and email messages to staff and students.
  16. Distributes daily mail to staff and students.
  17. Completes other duties as assigned by the Director.

Physical Characteristics of an Administrative Assistant

  • The Administrative Assistant will exert up to 40 lbs of force occasionally, and/up to 20 lbs of force frequently, and/or a negligible amount of force constantly to move objects.  Physical demands are in excess of sitting, and require walking or standing to a significant degree.  The AA is required to move throughout the campus on a routine basis and execute program operations.
  • Hearing used for those activities which require ability to receive and give detailed information through oral communication.
  • Talking is frequent for those activities in which employees must impart oral information to students, parents, facility, and SIG staff. In these activities the AA conveys detailed or important spoken instructions to students and other employees accurately, loudly, or quickly.
  • Visual requirements include far acuity in visual efficiency required in day and night/dark conditions. A field of vision is needed to see large areas while keeping the eyes fixed.
  • Ability to live with and work with and without air conditioning during the hot, humid weather conditions of the summer.
  • Ability to live on-campus in the assigned dorm, using the available campus facilities, often shared.
  • Equipment used includes cellular telephone, walkie-talkies, and computers, and various office equipment
    (photo-copier, fax machine, scanner).
  • Must be able to endure long periods of work activity throughout the whole program and orientation timeframe. Able to tolerate disruptions in sleep patterns due to any program emergencies.

Summer Institute for the Gifted is an equal opportunity employer.

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