Academic Dean – Day Program
The goal of SIG is to provide an exceptional three week experience by creating a community of student learners who share common interests, abilities, and goals. It is the team responsibility to promote a safe environment where students can grow intellectually, socially, and emotionally.
The Academic Dean is required to be at the assigned campus site Monday-Friday from the hours of 8:00 a.m. – 4:30 p.m. while the program is in session and may be asked to assist with extended care as needed. There will be additional hours of work off-site outside of these including pre, during, and post program.
- A Master’s degree or higher, preferably in gifted education or supervision.
- A minimum of three years administrative or supervisory experience in an academic program or camp setting.
- A minimum of three years teaching experience with academically gifted students.
- Ability to develop academic knowledge and technical skills to mentor instructors in the teaching methodology for an academic program structured to meet the social, emotional, and cultural needs of gifted students.
- Comfortable using Microsoft Office (Word, Excel, PowerPoint).
The Academic Dean reports to the campus Director. The Academic Dean also reports to the SIG Academic Director and Program Director located in the SIG central office in Stamford, CT. The Academic Dean supervises Instructors and assists Director in supervision of Program Assistants.
- Completes all pre-program training, including attending a mandatory webinar training in May, watching assigned webinars, reading through manuals/handbooks, and participating in phone calls and email correspondence from SIG Central.
- Communicates with Instructors pre-program information such as specific course assignments, referring them to the course outlines and Instructor manual, providing resources, and reviewing faculty expectations.
- Reviews all academic course outlines available on Campus Management System (CMS) for the program.
- Facilitates successful staff involvement in the academic program by mentoring and suggesting materials and direction on program concepts to Instructors.
- Supports all course outline and planning inquiries from Instructors.
- Provides budget request forms and communicates submission dates.
- Orders course-specific supplies designated for pre-program purchase indicated in the Day Program Administrator’s Manual.
- Prepares for appropriate Instructor and parent orientation trainings and supplies.
- Assists Director with planning and implementing the staff orientation, parent orientation, and student registration (scheduled before the program opening, depending on campus location).
- Adheres to policies and procedures as outlined in the SIG Employee Manual, SIG Day Program Administrator’s Manual, and the SIG Code of Professional Conduct.
- Aids in the set-up of the SIG office on campus with the Director, Office Manager, and Nurse (if applicable); Reviews academic supply inventory, in relation to budget and Instructor requests.
- Assists in the operations of the SIG program in accordance with the mission and philosophy of the Summer Institute for the Gifted.
- Supervises and directs instructors in accordance with the policies and procedures in the Day Program Administrators Manual.
- Collects and reviews Instructor budget approval forms.
- Collects budget reimbursement forms for approved purchases weekly on Fridays and provides appropriate reimbursement to Instructors.
- Collects and reviews course plans.
- Interacts with students and staff on a regular basis to develop an understanding of students’ individual academic levels, and social and emotional needs.
- In coordination with Director, monitors instruction and manages the observation of all Instructors in each of their classes to ensure appropriate academic methodology and student involvement. Assists teachers with differentiation or teaching strategies, as needed.
- Acts as a substitute teacher in the event of Instructor absence.
- Holds weekly staff meetings with Instructors.
- Ensures all students have completed objectives for each class. Reviews with Instructors and enters them into Student Performance Reviews (SPR) website
- Communicates with SIG family members and parents and is available throughout program.
- Assists with the oversight and scheduling of the Extended Care program as needed.
- Monitors, mentors, mediates, counsels, and disciplines any behavioral issues of students and performance issues of staff.
- Ensures Program Assistants are being utilized in daily instruction.
- Manages Academic budgets during program.
- Reviews the final Student Performance Reviews (SPR) submitted by faculty to be certain they are appropriate in tone, detail, and personalization; are mechanically and grammatically correct; and follows through with Instructors who must correct their student evaluations or who are late in submitting them.
- Ensures all student and program evaluations are submitted by the close of the program.
- Completes evaluations for all Program Assistants.
- Assists Director with program’s Closing Ceremony and coordinates a Product Open House for all courses with Instructors for parents on the last day of the program.
- Demonstrates overall program leadership, creative problem-solving, and crisis management.
- Completes other duties as assigned by the Program Director or Campus Director.
- Additional duties as assigned.
- Assists in the resolution of Student Performance Review (SPR) issues with parents and instructors after their specific site session ends.
- Submits Instructor Evaluation Summary Reports for each Instructor and includes notes in the Academic Dean Summary report for any comments or recommendations no later than one week following the close of the program.
- Packs and inventories all program-specific supplies and materials for program storage.
- Mails requested academic supplies shipped from SIG Central (academic resources/books/supplies/technology) back to SIG Central at the end of the program.
- Reconciles all program finances and academic budget related items and returns to SIG Central no later than two days following the close of session.
- Participates in post camp evaluation discussions.
Terms of Employment
- Starting salary is $3,450 pre-tax for a three-week period.
- Lodging is not provided for day programs and staff are expected to commute daily.
- Employees pay their travel to and from program locations.
Essential Characteristics of an Academic Dean
- Ability to move, or push objects by using hands and arms to install or position materials up to 40 lbs.
- Ability to sit, stand, and walk for prolonged periods of time to perform general operations.
- Ability to work for extended work hours, including but not limited to weeknights and weekends to assist with emergencies or unexpected situations.
- Work with various office equipment including, but not limited to: cell phones, walkie-talkies, computers, recreational equipment, photo copiers, fax machines, or scanners.
- Ability to demonstrate speech clarity and recognition by speaking frequently for long periods of time to students, parents, faculty, SIG staff while conveying detailed and important information.
- Monitoring the health and safety of others by scanning large areas at both night and during the day.
- Ability to work potentially without air conditioning during hot and humid summer months for consecutive days on campus.
- Maintain constant contact with others by interacting with staff and students on campus and campus facilities.
- Be able to work and anticipate unexpected situations or assist during emergency operations.
All requirements will be interpreted and applied consistent with the Americans with Disabilities Act and state law counterparts.
Summer Institute for the Gifted is an equal opportunity employer.