Office Manager – Day Program
The goal of SIG is to provide an exceptional three week experience by creating a community of student learners who share common interests, abilities, and goals. It is the team responsibility to promote a safe environment for students to grow intellectually, socially, and emotionally.
The Office Manager is required to be at the assigned campus site Monday-Friday from the hours of 8:15 a.m. – 4:30 p.m. while the program is in session. The Office Manager is required to assist with the office set-up the Friday before the start of the program, and is also required to attend staff orientation one to two Saturdays prior to the start of the program.
- Minimum of a Bachelor’s degree (preferred).
- Work experience in administrative procedures and/or an administrative capacity.
- Experience with computer software programs: Microsoft Word, Outlook, Excel, and PowerPoint.
- Ability to multitask, set priorities, organize and follow through on details.
- Completes tasks in a reasonable time with limited supervision.
- Experience within academic setting or recreational setting.
- A professional communication style and creative problem-solving skills.
- Proof of a valid driver’s license and possessing a vehicle to be used on campus (mileage will be reimbursed). A clean driving record is required.
- Valid vehicle inspection (Connecticut campuses only. Inspection fee will be reimbursed).
The Office Manager reports to the Director and provides administrative and operational support to both the Director and the Academic Dean (where applicable).
- Adheres to policies and procedures as outlined in the SIG Employee Handbook, SIG Day Employee Manual, and the SIG Code of Professional Conduct.
- Completes all pre-campus trainings, including webinars and UltiPro training.
- Implements the organization and set-up of the office, as well as set-up and unpacking of all session materials and supplies.
- Sets-up, attends, and participates in the staff orientation prior to the beginning of the session.
- Assists with the coordination and implementation of parent orientation and student registration prior to the start of the program and on the opening day of the program.
- Oversees the execution of employee onboarding.
- Assists Director with bookkeeping and financial records for program. Records and keeps a daily balance in the checkbook for check disbursements. In consultation with Director, authorizes all credit card expenses.
- Maintains an inventory of the overall program supplies. Prepares a complete and updated inventory of all program materials that go into storage during the final days of the program.
- Greets and directs visitors to the program, answers telephone calls, and provides administrative support to the Director, Academic Dean (if applicable), Instructors, students, parents, and administrative office.
- Coordinates the acquisition and purchase of office, academic, and program supplies.
- Provides administrative support for the SIG office, including any academic administrative support to the Director and/or Academic Dean (if applicable).
- Copies documents, files information, and organizes forms.
- Utilizes the SIG Campus Management System (CMS) to run reports, change student information, and provide information.
- Receives and communicates telephone messages to staff, parents, and students.
- Writes and formats the campus newsletter 1-2 times each week and takes pictures of academic and social program moments.
- Ensures all documents created and photos taken during program are uploaded to One-Drive by end of program.
- Sets-up, assists with, and attends the Closing Ceremony at the end of the session.
- Demonstrates overall professionalism and a friendly, helpful, and positive attitude.
- Additional duties as assigned
Terms of Employment
- Starting salary is $1,800 pre-tax for a three-week period.
- Lodging is not provided for day programs and staff are expected to commute daily.
- Employees pay their travel to and from program locations.
Essential Characteristics of an Office Manager
- Ability to move, or push objects by using hands and arms to install or position materials up to 40 lbs.
- Ability to sit, stand, and walk for prolonged periods of time to perform general operations.
- Work with various office equipment including, but not limited to: cell phones, walkie-talkies, computers, recreational equipment, photo copiers, fax machines, or scanners.
- Ability to demonstrate speech clarity and recognition by speaking frequently for long periods of time to students, parents, faculty, SIG staff while conveying detailed and important information.
- Monitor the health and safety of others by scanning large areas at both night and during the day.
- Ability to live and work potentially without air conditioning during hot and humid summer months for days on campus.
- Maintain constant contact with others by interacting with staff and students on campus and campus facilities.
- Be able to work and anticipate unexpected situations or assist during emergency operations.
All requirements will be interpreted and applied consistent with the Americans with Disabilities Act and state law counterparts.
Summer Institute for the Gifted is an equal opportunity employer.