SIG Employment: Open Position

Academic Assistant – Innovators Program (UC Berkeley/UCLA Campuses Only)

Job Description

Reporting

This position reports to the Academic Dean of assigned campus.

Summary

The role of the Academic Assistant for the Summer Institute for the Gifted Innovators Program is to provide administrative and operational support to the academic components of the program.

Essential Functions

  1. Adheres to policies and procedures as outlined in the SIG Employee Manual, SIG Innovators Staff Manual, and the SIG Code of Professional Conduct.
  2. Provides overall administrative and operational support to the Academic Dean, as well as to the overall academic program for students and staff members.
  3. Completes all pre-program responsibilities:
    • Review webinars and reads provided manuals.
    • Assists with staff and Instructor orientations on campus before the students arrive. Assists the Academic Dean in planning and facilitating the Instructor/Teacher Assistant Orientation and Workshop program.
  4. Greets and directs visitors to the program, answers telephone calls, email communication, and provides general administrative support to the Director, Academic Dean, Instructors, students, parents and administrative office.
  5. Assists with student registration on the program’s opening day.
  6. Makes approved schedule changes for students and maintains current class lists and course transfer information, as directed by the Academic Dean.
  7. Assists with bookkeeping and financial records for academic program budget, and monitors Instructor reimbursements, in conjunction with the Academic Dean, Director, and/or Office Manager.
  8. Manages the inventory of the academic supplies for the program. Maintains a checkout system for Instructors and Teaching Assistants and ensures that all materials are returned in a timely manner.
  9. Prepares a complete and updated inventory of all academic materials that go into storage during the final days of the program.
  10. Transports and provides academic support materials, making them available on the campus to instructors and students, as requested.
  11. Assists the Academic Dean in planning and hosting faculty meetings throughout the program.
  12. Coordinates and assists with the evening tutorial sessions, as directed by the Academic Dean.
  13. Schedules the Academic Dean’s classroom observations for all Instructors and classes.
  14. Assists the Academic Dean in compiling and inputting all student objectives into the Student Performance Review (SPR) management database for each class.
  15. Assists with entering Student Performance Reviews (SPRs) into SPR management database from information provided by Instructors, as instructed by Academic Dean or Director.
  16. Assists the Academic Dean in compiling reports and monitoring completion of the Student Performance Reviews (SPRs) from all instructors.
  17. Utilizes the Campus Management System (CMS) for student, academic, and operational information and reports.
  18. Interacts with students on a regular basis to ensure that their individual academic, social, and emotional needs are met.
  19. Assists with opening and closing the overall program, academic supplies, and the office.
  20. Mail requested academic resources/books back to SIG Central at the end of the program.
  21. Provides administrative support for copying materials, data input, creating spreadsheets, writing correspondence or processing information as requested.
  22. Assists with electronic files and reports in academic areas.
  23. Receives and communicates telephone and email messages to staff and students.
  24. Distributes daily mail to staff and students.
  25. Attends all required staff and/or academic meetings.
  26. Acts as substitute teacher in the event of an Instructor absence (if qualified).
  27. Additional duties as assigned.

Competencies

  1. Ability to prioritize, organize, and complete tasks in a self-directed environment.
  2. Ability to complete tasks in a reasonable time with limited supervision.
  3. Comfortable using Microsoft Office (Word, Excel, PowerPoint).
  4. Work with various office equipment including, but not limited to: cell phones, walkie-talkies, computers, recreational equipment, photo copiers, fax machines, or scanners.

Work Environment

This job operates at a residential college campus for a three-week period.

Physical Demands

  1. Ability to move, or push objects by using hands and arms to install or position materials up to 40 lbs.
  2. Ability to sit, stand, walk, kneel, crouch, and crawl for prolonged periods of time to perform general operations.
  3. Ability to demonstrate speech clarity and recognition by speaking frequently for long periods of time to students, parents, faculty, SIG staff while conveying detailed and important information.
  4. Monitoring the health and safety of others by scanning large areas at both night and during the day..
  5. Ability to live and work potentially without air conditioning during hot and humid summer months for days on campus.
  6. Maintain constant contact with others by interacting with staff and students and within dorm living situations and campus facilities.

Position Type/ Expected hours of work/ Travel

  1. This role is required to reside on campus throughout the entirety of the program.
  2. There will be additional hours of work outside of these including off-site pre and post program.
  3. The position is required to attend office set-up and staff orientation four (4) to five (5) days before the start of the assigned program.

Education / Experience/ Qualifications

  1. Enrolled in an undergraduate or graduate program (Education major or comparable program, preferred). Recent graduates from an undergraduate or graduate program also considered.
  2. Work experience in office administration and administrative procedures.
  3. Experience and/or educational training in an academic environment.
  4. Academic, tutoring, and/or recreation supervisory experience with children. Lead or independent teaching experience preferred.

All requirements will be interpreted and applied consistent with the Americans with Disabilities Act and state counterparts.

Summer Institute for the Gifted is an equal opportunity employer.

Why Should YOU Join the SIG Team?

Fun Times at SIG!

Select and go directly to
a specific program page.

TOP