Academic Dean – Residential Program
The goal of SIG is to provide an exceptional three week experience by creating a community of student learners who share common interests, abilities, and goals. It is the team responsibility to promote a safe environment for students to grow intellectually, socially, and emotionally.
The Academic Dean is required to reside on campus throughout the entirety of the program. It is the responsibility of the Academic Dean to implement an academic program that uses teaching methodology consistent with creative problem-solving and research methods that make meaningful connections between student interests and the course concepts.
- A Master’s degree or higher, preferably in gifted education or supervision.
- A minimum of three years administrative or supervisory experience in an academic program or camp setting.
- A minimum of three years teaching experience with academically gifted students.
- Ability to develop academic knowledge and technical skills to mentor instructors in the teaching methodology for an academic program structured to meet the social, emotional, and cultural diversity of gifted students.
- Comfortable using Microsoft Office (Word, Excel, PowerPoint).
The Academic Dean reports to the campus Director. The Academic Dean also reports to the SIG Academic Director and the Program Director located in Stamford, CT. The Academic Dean supervises Instructors and the Academic Assistant (if applicable).
- Completes all pre-program training, including attending a mandatory 2-day webinar training in May, watching assigned webinars, reading through manuals/handbooks, and participating in phone calls and email correspondence from SIG Central.
- Communicates with Instructors pre-program information such as specific course assignments, referring them to the course outlines and Instructor manual, providing resources, and reviewing faculty expectations.
- Reviews all academic course outlines available on Campus Management System (CMS) for the program.
- Facilitates successful staff involvement in the academic program by mentoring and suggesting materials and direction on program concepts to Instructors.
- Supports all course outline and planning inquiries from Instructors.
- Provides budget request forms and communicates submission dates.
- Orders course-specific supplies designated for pre-program purchase indicated in the Academic Dean Manual.
- Prepares for appropriate Instructor and parent orientation trainings and supplies.
- In coordination with Residential Life Dean, schedules Counselors for appropriate classes to act as Teaching Assistants and periods off.
- Schedules and selects appropriate rooms or areas for class locations, with the assistance of the site campus liaison and Program Director.
- Assists with overall program set-up before student registration day.
- Meets with bookstore prior to opening day to check on procedures for opening day, as well as the voucher process. Collects book vouchers from bookstore and returns to SIG Director of Operations at the end of 1st week of program.
- Coordinates requisition of orders for books/supplies/materials, monitors academic budgets, and provides the SIG Director of Operations with cost expenditures for instructional programs.
Program Related Responsibilities
- Adheres to policies and procedures as outlined in the SIG Employee Manual, SIG Academic Dean Manual, and the SIG Code of Professional Conduct.
- Assists in the operations of the SIG program in accordance with the mission and philosophy of the Summer Institute for the Gifted.
- Staffs Academic Dean’s Office and remains available for any academic-related duties from 8 a.m. to 10:30 p.m. daily during the program. May be required to attend Senior Staff Meetings after 10:30 p.m., as determined by Director.
- Ensures the successful operation of SIG by coordinating and cooperating with the host facility staff and senior staff members (Deans and Director), according to preferred channel of communication by campus.
- Facilitates the academic and Instructor orientation program, providing training to residential staff and Instructors regarding the academic component of the program.
- Assists with planning and implementing the student registration day and parent orientation.
- Supervises and directs instructors in accordance with the policies and procedures of the Academic Dean Manual.
- Collects and reviews Instructor budget approval forms.
- Collects budget reimbursement forms for approved purchases weekly on Fridays and provides appropriate reimbursement to Instructors.
- Collects and reviews course plans.
- Interacts daily with staff regarding academic issues and problems related to the academic program to ensure staff involvement with the academic program is successful and effective.
- Monitors, mentors, mediates, counsels, and disciplines any behavioral issues of students and performance issues of staff.
- Communicates with the Program Director any escalated employee or student related issues.
- Monitors instruction and manages the observation of all instructors in each of their classes to ensure appropriate academic methodology and student involvement. Assists teachers with differentiation or teaching strategies, as needed.
- Supervises and evaluates the Academic Assistant (if applicable).
- Interacts with residential and commuter students on a regular basis to develop an understanding of students’ individual academic levels, social, and emotional needs.
- Communicates with SIG family members and parents and is available throughout program.
- Makes appropriate schedule changes for students and maintains current class lists and course transfer information with the Academic Assistant (if applicable).
- Acts as a substitute teacher in the event of Instructor absence.
- Supervises the evening tutorial sessions and schedules TAs, as needed.
- Conducts faculty meetings and training sessions throughout the program (at least once per week).
- Maintains an academic budget; approves instructor budget requests and submits reimbursement forms to the Director in a timely manner.
- Monitors book sales, Instructors’ reimbursements, and any final costs related to the bookstore.
- Transports and provides academic support materials, making them available on the campus to instructors and students as requested with the Academic Assistant.
- Ensures all students have completed objectives for each class. Reviews with Instructors and enters them into Student Performance Reviews (SPR) website.
- Reviews the final Student Performance Reviews (SPR) submitted by faculty to be certain they are appropriate in tone, detail, and personalization; are mechanically and grammatically correct; and follows through with Instructors who must correct their student evaluations or who are late in submitting them.
- Ensures all student and program evaluations are submitted by the close of the program.
- Prepares a complete and updated inventory of all academic materials that go into storage with the Academic Assistant (if applicable) and Office Manager.
- Demonstrates overall program leadership, creative problem-solving, and crisis management.
- Other duties as assigned.
- Assists in the resolution of Student Performance Review (SPR) issues with Instructors after their specific site session ends.
- Submits Instructor Evaluation Summary Reports for each Instructor and includes notes in the Academic Dean Summary report for any comments or recommendations.
- Completes performance evaluation for the Academic Assistant.
- Packs and inventories all program-specific supplies and materials for program storage.
- Mails requested academic supplies shipped from SIG Central (academic resources/books/supplies/technology) back to SIG Central at the end of the program.
- Reconciles all program finances and academic budget related items and returns to SIG Central no later than two days following the close of session.
- Participates in post camp evaluation discussions.
Terms of Employment
- Starting salary is $4,000 pre-tax for a three-week period.
- Room and board cost of approximately $2,100 are covered by SIG.
- Employees pay their travel to and from program locations.
Essential Characteristics of an Academic Dean
- Ability to move, or push objects by using hands and arms to install or position materials up to 40 lbs.
- Ability to sit, stand, and walk for prolonged periods of time to perform general operations.
- Ability to work for extended work hours, including but not limited to weeknights and weekends to assist with emergencies or unexpected situations.
- Work with various office equipment including, but not limited to: cell phones, walkie-talkies, computers, recreational equipment, photo copiers, fax machines, or scanners.
- Ability to demonstrate speech clarity and recognition by speaking frequently for long periods of time to students, parents, faculty, SIG staff while conveying detailed and important information.
- Monitoring the health and safety of others by scanning large areas at both night and during the day
- Ability to work and live potentially without air conditioning during hot and humid summer months for consecutive days on campus.
- Maintain constant contact with others by interacting with staff and students and within dorm living situations, campus facilities.
- Be able to work 24/7 shifts to anticipate unexpected situations or assist during emergency operations.
All requirements will be interpreted and applied consistent with the Americans with Disabilities Act and state law counterparts.
Summer Institute for the Gifted is an equal opportunity employer.