SIG Employment: Open Position

Residential Life Activities Dean – Innovators Program (UC Berkeley/UCLA Campuses Only)

Job Description

Reporting

This position reports to the Director of assigned campus.

Summary

The role of the Residential Life Activities Dean for the Summer Institute for the Gifted Innovators Program is to ensure a psychologically and physically safe, engaging, and nurturing residential community environment for students and residential staff.

Essential Functions

  1. Adheres to policies and procedures as outlined in the SIG Innovators Administrator’s Manual, the SIG Innovators Staff Manual, and the SIG Staff Code of Professional Conduct.
  2. Completes all Pre-Program responsibilities:
    • Attends a mandatory 2-day webinar training in May, watches assigned webinars, reads through manuals/handbooks, and participates in phone calls and email correspondence from SIG Central.
    • Communicates with SIG Central Program Director, Director and Academic Dean.
    • Assists SIG Central Program Director with identifying and recruiting appropriate staff, as needed.
    • Actively reviews and prepares trainings, workshops, etc. for campus staff before arrival on campus; coordinates with Director and other Deans regarding overall staff trainings. Assists with the set-up of the SIG offices on campus and the unpacking of SIG supplies from the POD.
    • Assists with the staff orientation programs for all positions prior to student arrival.
    • Assists with the set-up of the SIG offices on campus and the unpacking of SIG supplies from the POD.
  3. Manages all residential and activity related components, scheduling, and events of the program.
  4. Operates the SIG program in accordance with the mission and philosophy of the Summer Institute for the Gifted.
  5. Provides supervision, leadership and mentorship to the Housemasters and Residential Counselors on campus.
  6. Communicates general and significant issues to the SIG Central Program Director.
  7. Demonstrates overall program leadership, creative problem-solving, and crisis management.
  8. Attends all campus meetings as required.
  9. Assists with all campus needs or emergencies, as requested.
  10. Completes all Post-Program responsibilities:
    • Conducts and documents a post-program inspection of all rooms and spaces SIG used during the program with Housemasters.
    • Completes the Residential Life Activities Dean Summary Reports and Log for SIG Central.
    • Assists with closing the overall program and packs up the office, inventory, and supplies in storage unit.
    • Participates in post camp evaluation discussions.
    • Uploads and shares all photos, videos, the closing ceremony slide show, documents and forms to the campus One Drive account no later than 2 days after the end of the session.
    • Packages all activity related materials and generates a detailed inventory of contents in each container at the end of the program. Supplies SIG Central with inventory copy.
  11. Additional duties as assigned.

Residential Responsibilities

  1. Participates in the orientation for SIG families and students on opening day. Manages and supervises the assignment of dorm rooms.
  2. Supervises all students according to SIG policies, procedures, and guidelines.
  3. Interacts with students and staff informally on a regular basis to develop an understanding and awareness of their individual academic levels, social, and emotional needs.
  4. Coordinates Student Meet and Greet, tracks students’ arrival on campus via shuttle service, and contacts parents of any students who have not arrived.
  5. Makes appropriate changes in residential assignments and maintain a current list of all residential assignments.
  6. Develops a seating plan for meals.
  7. Communicates with SIG family members and parents and is available throughout the program.
  8. Oversees, in cooperation with the Housemasters, the pre and post inspections of the dormitories and maintains records of any damages.
  9. Maintains a daily list of students in attendance and provides written documentation concerning reasons for withdrawal of any students to SIG Central within 24 hours.
  10. Maintains a daily log of relevant residential student or staff issues that occur on campus.
  11. Communicates with SIG Central Program Director any escalated employee or student related issues within 24 hours.
  12. Coordinates any student/staff transportation to religious services.
  13. Assists in planning the program’s Closing Ceremony at the end of the session with the Director and Academic Dean.
  14. Ensures all students departing campus via shuttle services have their passport (if applicable) and are on the appropriate shuttle at the end of the program.
  15. Develops, plans, implements and supervises all rec hour, evening and weekend student activities.
  16. Organizes, schedules, and implements all events and activities with staff members, host facility staff, and/or host campus liaison.
  17. Coordinates the reservation of indoor space from the host campus for large events including, but not limited to, Brain Bowl, movie nights, the dance, Casino Night, talent shows, and the Closing Ceremony.
  18. Ensures the successful execution of all activities.
  19. Ensures the safety and well-being of all student and staff in all activities. Coordinates and communicates student medical needs and emergencies with the Nurse.
  20. Communicates details and important information to the Director, SIG Central Program Director, parents, staff, and students regarding specific questions or concerns about student activities.
  21. Facilitates the student and staff talent shows.
  22. Ensures professionalism and appropriate content rating of any performances in the talent shows.
  23. Takes pictures throughout the program for the Closing Ceremony slide show.
  24. Assembles and coordinates the Closing Ceremony slide show.
  25. In conjunction with the Director and Academic Dean, plans and oversees the Closing Ceremony, including the slide show, certificates, student speeches, seating charts, and rehearsals.
  26. Makes daily student announcements during meal times.
  27. Publicizes programs and schedules throughout the program. Implements exciting ways to get students excited about upcoming events.
  28. Ensures Day and Day + Evening and Saturdays students are integrated into programs and activities.
  29. Creates a list of materials needed for evening programs and events and provides to Office Manager for purchase.
  30. Writes and publishes the daily SIGnal and distributes to all students and staff on a daily basis.
  31. Contributes text, photos and video to the Smore newsletter.
  32. Manage activities related budget as outlined by Director and SIG Central Program Director.
  33. Completes all Off-Campus Excursion responsibilities:
    1. Confirms arrangements with the transportation company for the off-campus trip (if applicable).
    2. Oversees the scheduling of staff trip group assignments and coordination of excursion supervisors.
    3. Finalizes all details of excursion including fees, payments, itineraries, responsibilities, maps, lunch counts, and medical forms.
    4. Communicates any issues with excursion details to SIG Central prior to the trip.
    5. Discusses safety measures and protocols with staff and students.
    6. Supervises departure and return. Conducts head counts for safety measures.
    7. Attends the off-campus excursions and is available in-person and by telephone at all times during the trip.

Competencies

  1. Possess exemplary leadership and management skills.
  2. Demonstrate creativity, enthusiasm, task commitment, dependability, and responsibility in role.
  3. A professional communication style.
  4. Creative problem-solving skills and crisis management.
  5. Ability to multitask, set priorities, follow through on details, and complete assignments.
  6. Demonstrate a friendly, helpful, and positive attitude, and a commitment to working with the students.
  7. Possess exemplary leadership and organizational skills.
  8. Be able to work 24/7 shifts to anticipate unexpected situations or assist during emergency operations.
  9. Comfortable using Microsoft Office (Word, Excel, PowerPoint).
  10. Work with various office equipment including, but not limited to: cell phones, walkie-talkies, computers, recreational equipment, photo copiers, fax machines, or scanners.

Supervisory Responsibilities

This position supervises the Housemasters and indirectly supervises the Counselors.

  1. Creates and manages daily Counselor and Housemaster schedules, , days off, , and overall counselor groups.
  2. Creates and manages daily Counselor and Housemaster rec hour and evening activity assignments.
  3. Supervises Housemasters and Counselors in a professional and appropriate manner.
  4. Monitors, mentors, mediates, and counsels the behavioral issues of students and any performance issues of staff.
  5. Organizes and runs regular semi-weekly and special meetings of the Housemasters and/or residential staff.
  6. Organizes and runs residential staff socials for the Counselors.
  7. Monitors the Housemaster assignments of dormitory coverage from 10:30 p.m. to 12:00 a.m.

Work Environment

This job operates at a residential college campus for a three-week period.

Physical Demands

  1. Ability to move, or push objects by using hands and arms to install or position materials up to 40 lbs.
  2. Ability to sit, stand, walk, kneel, crouch, and crawl for prolonged periods of time to perform general operations.
  3. Be able to demonstrate speech clarity and recognition by speaking frequently for long periods of time to students, parents, faculty, and SIG staff while conveying detailed and important information.
  4. Monitor the health and safety of others by scanning large areas at both night and during the day.
  5. Be able to work 24/7 shifts to anticipate unexpected situations or assist during emergency operations.
  6. Ability to live and work potentially without air conditioning during hot and humid summer months for days on campus.
  7. Maintain constant contact with others by interacting with staff and students and within the campus and campus facilities.

Position Type / Expected hours of work / Travel

  1. The position is required to reside on campus throughout the entirety of the program.
  2. There will be additional hours of work outside of these including off-site pre and post program.
  3. The position is required to attend office set-up and staff orientation four (4) to five (5) days before the start of the assigned program.

Education / Experience/ Qualifications

  1. A Master’s degree or higher (preferred).
  2. A minimum of three years of supervisory experience in an educational institution, seasonal recreational, academic program, or residential program.
  3. Residence life, boarding school, or overnight program experience.
  4. A minimum of three years of teaching, academic, and/or counseling experience.
  5. Experience working with academically gifted students.
  6. Certified in First Aid/CPR. If not certified at time of hire, must be willing to obtain certification prior to start of program.

All requirements will be interpreted and applied consistent with the Americans with Disabilities Act and state counterparts.

Summer Institute for the Gifted is an equal opportunity employer.

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