We continue our commitment to the highest standards of safety and well-being by requiring all students and staff attending our programs to be fully vaccinated where allowable by US law. At this time, boosters are not required* but strongly suggested.
*As of March 30, 2022, UC Berkeley is requiring boosters for all students and staff.
At this time, students participating in an in-person program in 2022 will be required to be fully vaccinated, where allowable by U.S. law. While some of our university partners are finalizing a policy around which vaccines will be required, the U.S. is following the World Health Organization’s approved vaccines which include Pfizer, Moderna, Johnson & Johnson, Astra Zenica, and Sinovac. We expect that our university partners will follow similar guidelines. If an international (non-U.S.) student is not able to be vaccinated in their country of residence prior to arriving on campus, or if an international (non-U.S.) student is not able to receive an approved vaccine, they must cancel by June 1, 2022, and will be eligible to (1) transfer to an online program (2) roll-over their enrollment to Summer 2023 or (3) receive a full refund less the application fee and optional travel/tuition insurance.
Families will be asked to provide their vaccine information through our Health Form Portal. This portal provides a way for families to securely share medical information with our staff prior to campus arrival. Families should be prepared to upload copies of their vaccination card as well as dosage dates and batch number information. Our Health Form Portal will be available in March.
Yes, families will have the opportunity to submit a Medical/Religious exemption request. All requests will be thoroughly vetted by our operations and compliance team who will work closely with our university partners to understand their protocols.
Only exemptions that are for bona fide purposes will be considered. Our review team will examine the request to determine if reasonable accommodation can be arranged without creating potential undue burden or hardship on the part of the program and/or host campus.
This process can take 2-3 weeks and does not guarantee the exemption will be granted. Further, if an exemption is deemed bona fide, it does not guarantee that reasonable accommodation can be arranged. Should an exemption request be denied or our review team determines that reasonable accommodations cannot be made, students will be eligible for a refund so long as the exemption request is made prior to May 1. Please firstname.lastname@example.org for more information and applicable forms.
At this time, students and staff will be required to wear facial coverings while indoors and near other participants in small group settings. Masking and safe social distancing will be encouraged while outside in group settings and while eating as appropriate. Our protocols may shift based on CDC and university guidelines.
Update as of 4/22/22: We understand that policies related to masking are changing constantly across the country. Since the health and safety of our students and staff is a primary concern, and with the COVID numbers still in flux, we appreciate your patience and understanding while we strive to make informed decisions before making any universal policy changes that may need to be changed at a later time. We will provide updates as they become available prior to the program start dates.
All students and staff will be required to provide proof of a negative COVID test prior to arrival at any on-campus program. Tests must be taken within 48 hours prior to arrival at the program. Students will provide test results via our online Health Form Portal.
Vaccinated students will not be expected to receive regular testing.
Staff and students with approved medical or religious vaccine exemptions will be required to complete COVID testing according to the university’s guidance which could be once or twice weekly. In addition, students or staff with these exemptions must test if they have any potential direct exposure to COVID. More details regarding what this process will look like at each campus will be determined and communicated closer to the program start date.
We are actively working to minimize and prevent COVID transmission on campus, but we are prepared should a student test positive.
If a student is identified as testing positive for COVID-19, the student will remain under our supervision while being isolated in a designated quarantine area on campus. The student will be tested again, and if the student is confirmed to have COVID via the subsequent test, the student will be required to be picked up by an authorized adult (COVID-19 Point of Contact) within 24 hours. Academic accommodation will need to be made on a case-by-case basis.
If a student tests positive for COVID-19, a parent or guardian will be notified immediately, and the student will be moved into isolation. A parent or guardian will be asked to pick their student up from the program as soon as possible, but no later than 24 hours of being notified. If a parent or guardian is not available, we will use the contact designated on the “COVID-19 Point of Contact” form. Any costs associated with healthcare, travel, meals, accommodation, or anything additionally related to isolation or immediate pick-up are to be covered by the family.
We understand not everyone lives close to our program locations. However, this year, we are requiring that families designate a “COVID-19 Point of Contact” who will be able to pick a student up from campus within 24-hours of a positive COVID-19 case. This policy is designed to keep students and staff safe and healthy and help to not spread the virus.
If there is a known case of COVID-19 during a program, we will email the primary parent or guardian on file for all direct or close contacts to the positive individual. This would include contacting the families of those who may share a similar course, residential counselor cohort, housing situation, or if they also participated in a similar co-curricular activity.
The identity of the individual who tests positive will never be shared publicly due to privacy matters, but we will share the nature of the potential contact, our next steps for managing the situation, guidance for continuing to reduce future risk of exposure, and a timeline for when we plan to provide future updates on the situation. All exposed close contact individuals will be given a rapid test and will remain temporarily quarantined until they can be cleared, at which time they may return to their program.
Our Client Services team will actively work with families to ensure they are kept up-to-date and proactively notified throughout the testing and quarantine process.
International students who are unable to obtain a visa or are traveling from a country that has a travel ban in place will be eligible to:
We continue to actively monitor COVID trends, and they continue to show positive improvements. All our campus partners are planning for in-person summer programs. However, COVID has taught us the importance of flexibility, so students will be given the following options should a program be canceled prior to the start date:
Yes. Students will receive a full refund of tuition less the non-refundable application fee and the optional tuition travel protection plan.
We will also give students the option to transfer their 2022 tuition to another program or they can opt to roll over their tuition to summer 2023.
Students who choose to roll over their enrollment receive the following benefits:
If we need to end a session early for any reason, students will be entitled to a partial refund less expenses and non-refundable fees (such as the application fee and any optional insurance) based on when the program cancels. Refunds will be determined at the time of cancellation.
If the program is not completely canceled due to COVID, any student that contracts COVID or needs to leave the program to quarantine will not be entitled to a refund.
If a student is unable to attend a program due to sickness, illness, or quarantine requirements, the student’s options will depend on whether optional tuition and travel protection insurance was purchased.
If insurance was purchased, the student may submit a claim for reimbursement
If insurance was not purchased, no refunds are available.
Commuter students are not eligible for travel protection insurance (since they are not traveling) and would not be eligible for a refund.